Order on the organization of military registration. Order on the organization of military registration: is it a mandatory document, how to draw up an Order on the appointment of a person responsible for military

This, in particular, is stated in paragraph 22 of the Methodological Recommendations for maintaining military records in organizations approved by the General Staff of the Armed Forces on July 11, 2017. However, the legislation does not provide restrictions on the number of employees responsible for this process.

In addition, by virtue of clause 12 of Government Decree No. 719 of November 27, 2006, in an organization that employs less than 500 people, one part-time employee can be responsible for military registration.

The main thing is that the person responsible for military registration is appointed by order of the enterprise. The absence of this document is a violation for which Article 21.1 of the Code of Administrative Offenses of the Russian Federation provides for a fine of up to 1,000 rubles.

Order on the organization of military registration
citizens, incl. reservations
citizens in reserve
(filling sample)

Limited Liability Company "Suvorov-Group"
(Suvorov-Group LLC)

Order

28.06.2019 № 25

On the organization of military registration of citizens,
incl. reservations for citizens staying in reserve

In pursuance of the Federal Laws of 05/31/1996 “On Defense”, of 03/28/1998 “On Military Duty and Military Service”, of 02/26/1997 “On Mobilization Preparation and Mobilization in the Russian Federation” and the Decree of the Government of the Russian Federation of 11/27/2006 No. 719 “On approval of the Regulations on military registration”

I order:

The head of the HR department, Alexander Sergeevich Seregin, organize military registration of all categories of working citizens subject to military registration, incl. ensure reservation of citizens staying in reserve. Develop the functional responsibilities of employees carrying out military registration on July 28, 17, and submit for approval by — ——— 20—.
Responsibilities for maintaining military records of citizens, incl. Reservation of citizens in reserve and storage of strict reporting forms for a military registration specialist shall be assigned to Anna Sergeevna Boykova.
With the temporary departure of Boykova A.S. (surname and initials of the employee carrying out military registration) on vacation, business trip or for treatment temporary performance of duties for maintaining military registration of citizens, incl. booking of citizens staying in the reserve HR specialist is assigned to Ksenia Semyonovna Lukina. Documents necessary for work on military registration and reservation of citizens must be submitted according to the act.
This order should be announced to the heads of structural units and officials appointed responsible for maintaining military records.
I reserve control over the execution of the order.

General Director Gerasimov A. ________________ (signature).

Note

The order is agreed upon with the military commissar of the municipal formation, carrying out activities within the territory on which the organization (its structural unit) is located, or with the local government body of a rural settlement or the local government body of the urban district, carrying out primary military registration in territories where there are no military commissariats.

“Military registration in an organization - step-by-step instructions 2019” - this is what the internal document of a company that employs citizens liable for military service should be called. And since the vast majority of such companies today belong to them, the issue of maintaining military records is of high importance for them. How exactly should an organization keep military records, what procedures should it follow, and what else is important not to forget in 2019? This article is devoted to these issues.

Organization of military registration and its purpose

Military registration is a system of techniques and methods that ensures the registration of all persons of military age in a single database, the reflection in it of basic information about each such person, as well as the subsequent updating of this information. The military registration system allows the competent authorities to monitor how timely each person liable for military service fulfills his military duty, and to track cases of illegal evasion.

The main regulatory acts that regulate the process of military registration are the Law “On Military Duty and Military Service” dated March 28, 1998 No. 53-FZ and the regulations on military registration approved by Decree of the Government of the Russian Federation dated November 27, 2006 No. 719.

What exactly is military registration for, what is its purpose? The answer to this question can be found in regulation No. 719, in paragraph 2 of which the purpose of military registration is formulated approximately as follows:

during periods when the situation in the country is calm, the main task of military registration is to ensure that each conscript fulfills his military duty, that is, to promptly monitor the army’s staffing level and prevent illegal evasion from service;
if a military conflict occurs or a real threat to the country’s security arises, then, using the military registration mechanism, the authorized bodies must promptly mobilize those liable for military service, as well as ensure the need of government agencies for labor resources.

IMPORTANT! The need for labor resources is ensured by attaching citizens liable for military service who are in the reserves to certain government agencies, so that during mobilization they are not sent to the place of hostilities, but perform certain labor functions in such government agencies.

In order for military registration to serve its purpose, as stated above, the state must have up-to-date information about each conscript. For this purpose, special responsible bodies (military commissariats) are obliged to ensure that all potential conscripts (men aged 18-27 years) and those liable for military service (reservists; persons who have a deferment until they reach the age of 27; women who have received military specialties, as well as some other persons listed in clause 14 of regulation No. 719).

To do this, the legislator obliged all males in the year in which they turn 17 years old to appear on a summons at the military registration and enlistment office and undergo the initial military registration procedure, during which a special commission will determine whether the conscript is fit for military service and to what extent ( without restrictions or limited suitability).

ATTENTION! The initial military registration is carried out from January 1 to March 31 of the year in which the conscript turns 17 years old (Clause 1, Article 9 of Law No. 53-FZ). This means that even conscripts who have not yet actually reached the age of 17 must appear at the military registration and enlistment office within the specified time frame if they have received a summons.

For more information about initial military registration, see the article “Initial registration of citizens for military registration”

Both large departments (Ministry of Defense, Ministry of Internal Affairs, Foreign Intelligence Service, FSB) and authorities of constituent entities of the Russian Federation and local governments, as well as organizations (clause 5 of Regulation No. 719) are responsible for the functioning of the military registration mechanism.

But who exactly carries out military registration for each person liable for military service? As mentioned above, these are military commissariats (or, if they are not in a certain territory, local government bodies). But not only. If a potential conscript works in any organization, then it is she who must maintain military records for him.

What does military registration mean in an organization and why is it needed, we will explain further.

Maintaining military records and reservations in an organization: general information

First of all, it is worth noting that military records should be kept not only for conscripts, but also for all those liable for military service who work/train in the organization. Law No. 53-FZ (clause 1, article 52) includes all persons in reserve as such:

those who were discharged from the army into the reserve;
persons who have a deferment or for some other reason did not have time to serve up to 27 years (including those exempted from service due to successful completion of the military department at the university);
persons who served alternatively in civilian life;
women with military specialties.

ATTENTION! If the company employs persons exempt from military service by law, or women who do not have a military specialty, then the employer does not need to keep military records for them.

For more information about who should keep military records in a company, see the article “What applies to mandatory personnel documentation?” .

The procedure and basic rules that companies must follow in this context are established in the Methodological Recommendations for maintaining military records in organizations approved by the General Staff of the RF Armed Forces on April 11, 2008.

So, in relation to the above persons, companies must carry out military registration. To do this, they, just like military registration and enlistment offices, collect, systematize and keep up to date information about the performance of military duty by employees liable for military service. In addition, an important goal of military registration in an organization is a correct analysis of how much the company will be provided with labor resources if a military conflict suddenly arises and the mobilization of the military-liable part of the population is announced.

Military registration in a company must be carried out by as many specialists as required by the norms of clause 12 of Regulation No. 719. So, for example, if the company employs less than 1,500 citizens liable for military service, then the registration is carried out by one specialist, and then part-time.

IMPORTANT! Moreover, if in a company two or more specialists must keep records of employees liable for military service, then the company should create a separate structural unit - a military registration desk (clause 13 of Regulation No. 719).

In order to document the maintenance of military registration in the company, an order should be issued on the organization of military registration, in which, signed by the manager, it is indicated which of the employees will carry out military registration.

ATTENTION! Candidates of specialists who will carry out military registration must be agreed upon with the military registration and enlistment office, which has jurisdiction over the territory where the company is located. In addition, companies must send there copies of orders on the appointment/dismissal of specialists from the position of maintaining military records (clause 22 of the Methodological Recommendations).

Instructions for maintaining military records in organizations

A specific list of functions assigned to employees involved in the registration of military personnel in the company must be enshrined in special instructions for maintaining military records.

Such instructions outline the requirements for an employee involved in recording military personnel: what legal norms he should know and what he should be guided by in his work. In addition, this document defines the main job responsibilities and rights of the employee who carries out military registration in the company, and also prescribes provisions regarding the measures of responsibility of such a specialist for violations that he may commit while maintaining records.

To correctly maintain military records, the company must draw up a plan for the relevant work for the year (which must also be agreed upon with the military registration and enlistment office). In such a plan, all deadlines for employee accounting activities should be indicated.

Military registration in the organization is carried out on the basis of the following documents (clause 25 of the Methodological Recommendations):

registration certificate - for conscripts who have not yet served;
military ID - for persons liable for military service in reserve.

Therefore, when hiring in 2019, the specialist responsible for accounting must check whether all the specified documents are in order: whether there are any inaccuracies, fake records, torn sheets, whether all the necessary marks are in place. And if not, inform the military registration and enlistment office.

So, during the year, a special employee in the organization must monitor the completeness and relevance of information about employees subject to military registration. For these purposes, such an employee creates a personal card for each employee liable for military service, which reflects all the information about him: marital status, position held in the organization, level of education, place of residence, etc. (clause 28 of the Methodological Recommendations).

For information on the form with which the employer carries out military registration of employees, see the article “Unified Form No. T-2 - form and sample of completion.”

If any employee receives a summons from the military registration and enlistment office, the company's military registration desk must notify him about this, and also ensure that he appears at the military registration and enlistment office in a timely manner. If a woman with a military specialty gets a job, the company must send her to the military registration and enlistment office for initial registration.

In addition, the company should explain to its employees exactly how they must fulfill their military duty in the event of mobilization, as well as what responsibility will arise if they do not do this.

An important function of specialists conducting military records in an organization is the reservation of workers, i.e., assigning the necessary specialists to the organization for the duration of a military conflict.

ATTENTION! As a rule, the booking tool is available only for strategically important enterprises, i.e. those carrying out military or government contracts, directly affecting the livelihoods of the population, etc. You can find out whether a company can book employees in the event of martial law being introduced at the military registration and enlistment office.

The company's military registration desk reports to the military registration and enlistment office. Therefore, the organization must send all information regarding:

hiring (dismissal) of military personnel;
changes in current information about such employees.

In addition, the company is required to annually notify the military registration and enlistment office of the number and composition of employees aged 15 and 16 years, as well as those who have just reached the age when initial military registration must be carried out.

At least once a year, the information from the organization’s military registration desk should be verified with the information available at the military registration and enlistment office. For these purposes, the company must maintain a special audit log.

As stated above, military registration in the company is organized from the moment the order is issued, signed by the head, on the organization of military registration of citizens, including the reservation of employees in the reserve.

You can download the form for such an order on our website.

This order must specify who exactly will carry out military registration in the company, as well as who will replace the main specialist during the period when he will be absent for some reason.

Responsibility for violation of the rules for maintaining military records in the company

Since maintaining military records in an organization is its duty, and not a right, then, accordingly, the legislator provides for penalties for failure to fulfill/incorrect performance of this duty. Responsibility comes in the form of fines, for example, for the following violations:

failure to provide information about employees liable for military service, including potential conscripts, within the established time limits (Articles 21.1, 21.4 of the Code of Administrative Offenses of the Russian Federation);
failure to provide assistance in the employee’s appearance on a summons to the military registration and enlistment office within the specified period (Article 21.2 of the Code of Administrative Offenses of the Russian Federation);
failure to report changed information on citizens liable for military service, for example, if someone moved to live in another region, etc. (Article 21.3 of the Code of Administrative Offenses of the Russian Federation).

Results

Methodological recommendations for maintaining military records, as well as Regulation No. 719 and Law No. 53-FZ, require in 2019 that all organizations employing citizens liable for military service keep records of such workers. To do this, the company must allocate a special employee (or several specialists) and issue an appropriate order establishing his functions. The military registration itself in the company is expressed in maintaining up-to-date information about all employees liable for military service. For this purpose, the company creates special personal cards for each employee, the information in which should be periodically transferred to the military registration and enlistment office. In addition, if an organization is of strategic importance, it has the right to reserve some employees for the period of a possible military conflict; then such employees will not be drafted into the army, but will remain to work in the company. It is also important to remember that for violation of military registration rules in organizations, penalties are imposed on the employer.

Order on the organization of military registration of citizens

Military registration is carried out from the moment of formation of the organization (as well as the corresponding reservation of working citizens). Therefore, it is urgent to draw up and sign an order on organizing military registration of citizens. The form of the order is approved by the methodological recommendations of the General Staff of the RF Armed Forces (4th appendix).

This document displays the following data:

the position and full name of the employee responsible for organizing the specified accounting at the enterprise in general and for developing specific functional responsibilities for the employee responsible for military registration (most often, the head of the personnel service is appointed as such person);

Full name of the responsible employee (among other things, this person is responsible for storing strict reporting forms);

Full name of the person replacing the person responsible during his absence;

other necessary information (for example, the need to transfer documents to the organization related to military registration, according to the act).

The order on the organization of military registration of citizens is signed by the director of the organization, as well as all employees of the organization (with the obligatory indication of the date of review).

It is worth noting that, similar to the work plan for implementing military registration, the order is subject to agreement with the military commissariat. To do this, you must apply at the location of the organization (if there is no military registration and enlistment office at the location, approval is carried out by the local government authority). To draw up an order, a downloadable sample is provided.

Military registration in an organization - step-by-step instructions 2018

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« Military registration in an organization - step-by-step instructions 2018" - this is exactly what an internal document of a company that employs citizens liable for military service should be called. And since the vast majority of such companies today belong to them, the issue of maintaining military records is of high importance for them. How exactly should an organization keep military records, what procedures should it follow, and what else is important not to forget in 2018? This article is devoted to these issues.

Military registration is a system of techniques and methods that ensures the registration of all persons of military age in a single database, reflection in it of basic information about each such person, as well as the subsequent updating of this information. The military registration system allows the competent authorities to monitor how timely each person liable for military service fulfills his military duty, and to track cases of illegal evasion.

during periods when the situation in the country is calm, the main task of military registration is to ensure that each conscript fulfills his military duty, that is, to promptly monitor the filling of the army and prevent illegal evasion from service;
if a military conflict occurs or a real threat to the country’s security arises, then, using the military registration mechanism, the authorized bodies must promptly mobilize those liable for military service, as well as ensure the need of government agencies for labor resources.

In order for military registration to serve its purpose, as stated above, the state must have up-to-date information about each conscript. For this purpose, special responsible bodies (military commissariats) are obliged to ensure that all potential conscripts (men aged 18–27 years) and those liable for military service (reservists; persons who have a deferment until they reach the age of 27; women who have received military specialties, as well as some other persons listed in clause 14 of regulation No. 719).

What does military registration mean in an organization and why is it needed, we will explain further.

Maintaining military records and reservations in an organization: general information

those who were discharged from the army into the reserve;
persons who have a deferment or for some other reason did not have time to serve up to 27 years (including those exempted from service due to successful completion of the military department at the university);
persons who served alternatively in civilian life;
women with military specialties.

ATTENTION! If the company employs persons exempt from military service by law, or women who do not have a military specialty, then the employer does not need to keep military records for them.

For more information about who should keep military records in a company, see the article “What applies to mandatory personnel documentation?”

Instructions for maintaining military records in organizations

A specific list of functions assigned to employees involved in the registration of military personnel in the company must be enshrined in special instructions for maintaining military records.

Military registration in the organization is carried out on the basis of the following documents (clause 25 of the Methodological Recommendations):

registration certificate - for conscripts who have not yet served;
military ID - for persons liable for military service in reserve.

Therefore, when hiring in 2018, the specialist responsible for accounting must check whether all the specified documents are in order: whether there are any inaccuracies, fake records, torn sheets, whether all the necessary marks are in place. And if not, inform the military registration and enlistment office.

For information on the form with which the employer carries out military registration of employees, see the article “Unified Form No. T-2 - form and sample of completion.”

The company's military registration desk reports to the military registration and enlistment office. Therefore, the organization must send all information regarding:

hiring (dismissal) of military personnel;
changes in current information about such employees.

Order on the organization of military registration: sample

You can download the form for such an order on our website.

This order must specify who exactly will carry out military registration in the company, as well as who will replace the main specialist during the period when he will be absent for some reason.

Responsibility for violation of the rules for maintaining military records in the company

failure to provide information about employees liable for military service, including potential conscripts, within the established time limits (Articles 21.1, 21.4 of the Code of Administrative Offenses of the Russian Federation);
failure to provide assistance in the employee’s appearance on a summons to the military registration and enlistment office within the specified period (Article 21.2 of the Code of Administrative Offenses of the Russian Federation);
failure to report changed information on citizens liable for military service, for example, if someone moved to live in another region, etc. (Article 21.3 of the Code of Administrative Offenses of the Russian Federation).

And also regulation No. 719 and law No. 53-FZ require in 2018 from all organizations where citizens liable for military service work to keep records of such workers. To do this, the company must allocate a special employee (or several specialists) and issue an appropriate order establishing his functions. The military registration itself in the company is expressed in maintaining up-to-date information about all employees liable for military service. For this purpose, the company creates special personal cards for each employee, the information in which should be periodically transferred to the military registration and enlistment office. In addition, if an organization is of strategic importance, it has the right to reserve some employees for the period of a possible military conflict; then such employees will not be drafted into the army, but will remain to work in the company. It is also important to remember that for violation of military registration rules in organizations, penalties are imposed on the employer.

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Order on military registration

Sample order on organizing military registration of citizens in 2016

Regulatory justification for registration of persons liable for military service

Government Decree No. 719 of November 27, 2006 “On approval of the regulations on military registration”

The regulatory document that determines the operating procedures of military registration and enlistment offices and local governments is of a general nature.

Order of the Ministry of Defense dated July 18, 2014 No. 495 “On approval of the Instructions for ensuring the functioning of the military registration system for citizens of the Russian Federation and the procedure for holding competitions for the best organization of military registration”

Just like the previous normative act, it regulates the functioning of the military registration system throughout the country and applies to military registration and enlistment offices and other military administration bodies, including local governments.

Order of the Ministry of Defense dated February 25, 2000 No. 018

This is an internal document of the Ministry of Defense, and a secret one at that. The presence of a zero before the main number means “Secret”, two zeros - “Top Secret”. Relates to military registration and enlistment offices, determines, among other things, the procedure for issuing military ID forms for reserve officers. It has nothing to do with the organization of mobilization work in commercial organizations.

Organization of military registration

First of all, each enterprise must prepare and issue an order appointing a person responsible for military registration.

This document defines the specific responsibilities of persons registering personnel, for example:

check that citizens hired for work have marks in their passports indicating their relationship to military duty;

fill out the appropriate sections in the personal cards of T-2 employees in accordance with the entries in their military documents;

inform military commissariats about unspecified corrections, inaccuracies and forgeries found in profile documents, incomplete numbers of sheets, as well as cases of failure to fulfill duties, mobilization preparation and mobilization.

Military administration bodies (military registration and enlistment offices) and local self-government have the right to inspect organizations for the correctness of maintaining the appropriate registration of personnel.

The mandatory presence of an order on the person responsible for maintaining the registration of those liable for military service is not stipulated by law, but its absence may be regarded as a violation.

To avoid unnecessary questions from the regulatory authorities, the draft order for registration of the organization’s personnel should be previously approved by the military registration and enlistment office or local government (in those areas where there are no military registration and enlistment offices).

Order approval procedure

Prepare a draft regulatory document.

Attach it to a letter, which will be written on the organization’s letterhead, with approximately the following content:

“In accordance with the Methodological Recommendations for maintaining military records in organizations dated 04/11/2008, I am sending a draft order on those responsible for maintaining military records in such and such an organization for approval. If you have any comments, please submit them in writing to such and such an address within the time limits established by law.”

Send these documents by registered mail with return receipt requested and wait for a response. If everything is fine, the documents will be approved, and you can work peacefully. If there are any comments, they will be written. All that remains is to make changes and send the letter again.

At a minimum, the document must contain personal data of persons responsible for:

development of functional responsibilities for maintaining military records;

reservation of military personnel in reserve;

notifying citizens about calls regarding registration of persons liable for military service;

temporary replacement of responsible persons during their absence.

The number of employees conducting this area of work in the company is determined by the number of persons liable for military service as of December 31 of the previous year. The standards are as follows:

1 part-time person if there are 500 citizens on staff;

1 person if there are from 500 to 2000 citizens;

2 people if there are from 2000 to 4000 citizens;

If, according to the norm, it is necessary to have two or more employees engaged in this work, then the organization must create a separate unit - a military registration desk.

Step-by-step instructions for maintaining military records in an organization for 2017-2018

Military registration in an organization - step-by-step instructions 2017-2018 years will be useful to enterprise managers for organizing such accounting of their employees. This issue is covered in detail in our article.

Maintaining military records in an organization

According to sub. 6 clause 1 art. 8 Federal Law “On Defense” dated May 31, 1996 No. 61-FZ, each organization is obliged to maintain military records (hereinafter - VU) of employees.

VU in an organization is the collection and registration of information about employees as recruiting and mobilization resources.

Conscription resources are citizens who have not yet served, and mobilization resources are those in reserve who have completed military or alternative service.

Methodological recommendations for maintaining military records in organizations (hereinafter referred to as the Recommendations) were approved by the General Staff of the Armed Forces of the Russian Federation on April 11, 2008. They are the main source of information on the procedure for maintaining the VU. In addition to the Recommendations, organizations should focus on the regulation “On military registration”, approved by Decree of the Government of the Russian Federation dated November 27, 2006 No. 719 (hereinafter referred to as the regulation on military registration), and the Federal Law “On military duty and military service” dated March 28, 1998 No. 53-FZ.

Thus, in order for citizens to fulfill their military obligation, the requirement is legislated for organizations to fully and constantly submit information to the territorial military commissariats about potential defenders of the Fatherland. About initial registration, read the article How is the initial registration of citizens carried out for military registration?

Organization of military registration and its purpose

The main goal of the VU is the complete and high-quality staffing of the RF Armed Forces and other military formations with human resources both in peacetime and wartime. So the feasibility of collecting, analyzing and summarizing information by employers about age, education, suitability/unsuitability for military service and other facts of workers’ lives cannot be in doubt.

The head of the enterprise organizes and is responsible for the process of maintaining the VU. In this case, a specially appointed person is directly involved in the preparation of documents.

Clause 12 of the Regulations on VU establishes the following:

if the organization has less than 500 people, the management is carried out by a part-time employee;
if the number of employees is from 500 to 2,000, they are accounted for by 1 exempt person, etc.

If military training is conducted by several people (more than 2), military registration units are created in the organization.

A special room with equipment (table, chairs, iron cabinet, etc.) is allocated for maintaining the VU.

All expenses incurred in connection with the maintenance of employee training are borne by the organization.

Sample order on the organization of military registration

In para. 2, paragraph 22 of the Recommendations, advice is given to coordinate the organization of accounting, including the candidacies of persons responsible for it, with the military commissar at the location of the organization. There is no liability for violating this rule; it is advisory in nature.

The order on the organization of the VU imposes certain responsibilities for its maintenance on specific employees. It also specifies who will replace them in the event of illness, vacation, or layoff.

Since the manager is ultimately responsible for maintaining the control, it would be most correct to leave the responsibility for control to him.

Copies of 2 orders are sent to the military commissar: on the organization of the military command and the appointment of the person leading the military command.

A sample order on the organization of military registration can be taken from Appendix 4 to the Recommendations.

Instructions for maintaining military records at enterprises

The organization of the VU occurs as follows:

an order is issued to appoint someone responsible for maintaining the VU and a job description is approved, which specifies his responsibilities;
the enterprise is registered with the military commissariat (a card in the form F-18 and a work plan for military registration for the year are filled out);
the workplace of the responsible employee is equipped;
a folder with working material is being prepared (manuals, regulations, samples of filling out documents, etc.);
the card index itself is formed by systematizing personal cards (according to forms T-2 or T-2GS) from the point of view of relation to military duty.

For VU purposes, a separate journal of incoming/outgoing correspondence is created, to which is attached a folder where copies of documents, inventories, notices, etc. will be entered.

In addition to the correspondence log, an inspection log is drawn up to record information about the inspections carried out and shortcomings discovered during the maintenance of the VU.

Thus, the organization of a secondary office implies the provision of a full-fledged workplace and document flow (as in an independent department).

What exactly should be contained in military registration documents is stated in paragraph 4 of Art. 8 of Law No. 53-FZ:

FULL NAME. employee;
date of his birth;
Family status;
education, etc.

All this information is entered into a personal card in the T-2 form (or T-2GS, if this is a civil servant). The forms are given in Appendices 5, 6 to the Recommendations.

The storage of these documents is carried out according to the following rules:

according to Appendix 7 to the Recommendations, all cards are arranged into sections depending on the status of the employee (cards for reserve officers belong to the 1st section, for sailors and soldiers - to the 2nd, etc.);
within each section, cards are laid out in alphabetical order;
all cards are registered in the accounting journal;
When an employee is dismissed, the T-2 form for him is confiscated and transferred to the archive.

In order for the information to remain relevant, it must be promptly updated in the file cabinet and transferred to the military registration and enlistment office within 2 weeks (for example, about marriage, the employee receiving disability, etc.).

Once a year, information from personal cards is verified with documents from the military registration and enlistment office.

Thus, maintaining control in an organization is a constant and, to some extent, intensive process.

To summarize the above, we note that the maintenance of military records in organizations is quite detailed and clearly regulated by current regulations.

Compliance with all requirements for maintaining military personnel in organizations is checked and controlled by the territorial military commissariat, and if it does not exist, by the local government body.

Order on the organization of military registration and reservation of citizens 2018

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Sample order on the organization of military registration and tips for drafting.

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Who is responsible for the state of military registration in the organization

The head of the organization is responsible for the state of military registration (clause 6 of article 1 of the Law of March 28, 1998 No. 53-FZ, clause 9 of the Regulations approved by Decree of the Government of the Russian Federation of November 27, 2006 No. 719).

It also determines the composition and responsibilities of employees responsible for organizing and maintaining military records. To do this, the head of the organization issues an order, the form of which is given in the Methodological Recommendations approved by the Russian Ministry of Defense on July 11, 2017.

Which employee should be responsible for maintaining military records?

When a company has less than 500 employees registered with the military, the personnel officer can also handle military registration. The new responsibilities of the personnel employee must be included in the employment contract. The amount of work will increase, so he is entitled to additional payment.
If the company has from 500 to 2000 employees, an exempt employee is needed.
If a company has more than 2,000 employees registered with the military, several such employees are needed.

The General Staff of the Armed Forces of the Russian Federation proposes to coordinate with the military commissar the candidacy of the employee who will be responsible for maintaining military records. But these are just recommendations. The company is not obliged to do this.

Useful documents

How to draw up an order on organizing military registration and booking citizens in a company

The order on the organization of military registration in the company is drawn up in any form
The document must necessarily contain a transcript of the director’s signature
The personnel employee must familiarize the responsible persons with the order against signature

The draft order on the organization of military registration should be agreed upon with the territorial military commissariat or local government body, which is responsible for primary military registration in territories where there are no military commissariats.

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Appendix No. 1. Instructions for ensuring the functioning of the military registration system for citizens of the Russian Federation
Appendix No. 2. The procedure for holding reviews and competitions for the best organization of military registration carried out by military control bodies of the Armed Forces of the Russian Federation, military commissariats, executive authorities of the constituent entities of the Russian Federation and local government bodies

Appendix No. 1. Information about officials who have achieved high performance in organizing the implementation of military registration in the military commissariat, local government bodies and organizations Appendix No. 2. Calculation of officials encouraged by the Minister of Defense of the Russian Federation based on the results of reviews and competitions for the best organization of implementation military registration carried out by military control bodies of the Armed Forces of the Russian Federation, military commissariats, executive authorities of the constituent entities of the Russian Federation and local government bodies

Order of the Minister of Defense of the Russian Federation of July 18, 2014 N 495
"On approval of the Instructions for ensuring the functioning of the military registration system for citizens of the Russian Federation and the procedure for holding competitions for the best organization of military registration"

With changes and additions from:

In accordance with the Decree of the Government of the Russian Federation of November 27, 2006 N 719 “On approval of the Regulations on military registration” I order:

1. Approve:

Instructions for ensuring the functioning of the military registration system for citizens of the Russian Federation (Appendix No. 1 to this order);

The procedure for holding competitions for the best organization of military registration carried out by military control bodies of the Armed Forces of the Russian Federation, military commissariats, executive authorities of the constituent entities of the Russian Federation and local governments (Appendix No. 2 to this order).

2. Assign:

a) general management of ensuring the functioning and coordination of the activities of the military registration system:

to the Main Personnel Directorate of the Ministry of Defense of the Russian Federation - regarding the registration of reserve officers;

to the Main Organizational and Mobilization Directorate of the General Staff of the Armed Forces of the Russian Federation - in terms of accounting:

male citizens aged 18 to 27 years old who are required to be registered with the military and are not in the reserves (hereinafter referred to as conscripts);

soldiers, sailors, sergeants, foremen, warrant officers and midshipmen of the reserve;

b) preparation of applications for placement, in accordance with the procedure established by the legislation of the Russian Federation, of orders from the Ministry of Defense of the Russian Federation for the production of military ID forms, certificates instead of military IDs, certificates of citizens subject to conscription for military service, forms of certificates of deferment from conscription for military service during periods of mobilization, martial law and in wartime, as well as forms of notices of enrollment in special military registration, forms of identity cards for military personnel of the Russian Federation, forms of military tickets for reserve officers - to the Main Organizational and Mobilization Directorate of the General Staff of the Armed Forces of the Russian Federation and the Main Personnel Directorate of the Ministry of Defense of the Russian Federation Federation insofar as it concerns them;

c) ensuring the functioning of the military registration system on the territory of military districts - to the joint strategic commands of military districts.

3. Military commissars of the constituent entities of the Russian Federation shall organize the communication of this order to the executive authorities of the constituent entities of the Russian Federation, local government bodies, and heads of organizations insofar as they are concerned.

4. Recognize the orders of the Minister of Defense of the Russian Federation as invalid in accordance with the attached List (Appendix No. 3 to this order).

5. Control over the implementation of this order is entrusted to the General Staff of the Armed Forces of the Russian Federation (Main Organizational and Mobilization Directorate).

______________________________

* Collection of Legislation of the Russian Federation, 2006, No. 49 (Part II), Art. 5220; 2008, N 16, art. 1702; 2009, N 8, art. 989; 2011, N 42, art. 5922; 2012, N 1, art. 136; N 14, Art. 1632.

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Question

Clause 12 of the Regulations approved by the Decree of the Government of the Russian Federation of November 27, 2006. No. 719 assigning responsibilities for maintaining military records to an employee of an organization with less than 500 employees. It can only be formalized as an internal part-time job, that is, a separate Employment contract is required. In this case, the combination is unacceptable? 2) And can the employer be held accountable, to what extent and by whom, if he does not enter into an employment contract with the specified employee as an internal part-time employee for maintaining military records? Is this an administrative offense and punishable by the State Tax Inspectorate? 3) Is it necessary for an organization (LLC) to develop a work plan for organizing military registration, the form of which is given in the Methodological Recommendations approved by the Russian Ministry of Defense on July 11, 2017 and coordinate it with the military commissariat, and also subsequently carry out such procedure annually (clause 37 of the Methodological Recommendations approved by the Russian Ministry of Defense on July 11, 2017). And can an LLC be held liable for failure to submit such a plan to the military commissariat? 4) Since a new employment contract must be concluded with the employee who will carry out military registration as an internal part-time employee, how should the employment contract indicate the position of such an employee whose duties will include the responsibility for maintaining military registration?

Answer

1. You can arrange a combination (additional agreement) or a part-time job (separate employment contract).

2. Military commissars under the Code of Administrative Offenses () may be held accountable.

At the same time, there is no provision for not assigning a person responsible for the fact itself, since the person responsible in this case is the manager (,).

3. Yes, it is necessary. Liability may arise under the Administrative Code.

4. As prescribed in the staffing table for this position.

The rationale for this position is in the materials of the Personnel System.

Attention: It should be noted that maintaining military records if there are less than 500 people subject to registration is possible only part-time. For example, one of the organization’s employees, a human resources specialist or an accountant. Since the fulfillment of duties for maintaining military records in such a situation on a combination basis and additional payment for such combination is not provided for by law (Regulations approved).

Question from practice: Is it possible to assign the responsibility for maintaining military records to a human resources specialist or an accountant of the organization?

Yes, you can.

To do this, the responsibility for maintaining military records must be assigned to a human resources specialist or accountant, having formalized an internal part-time job. Since the fulfillment of duties for maintaining military records in such a situation on a combination basis and additional payment for such combination is not provided for by law (Regulations approved).

When assigning responsibilities for maintaining military records, take into account the workload standards established for employees maintaining military records.

Responsibilities of employees conducting military registration

What are the responsibilities of an employee maintaining military records in an organization?

The responsibilities of the person responsible for military registration in the organization, in particular, include:

1. Check the availability of military registration documents when hiring employees. In particular, the presence of marks in the passport regarding the relationship to military duty, the authenticity of military registration documents, as well as entries in them about military registration at the place of residence or stay.

2. Maintain military records of employees. Namely, enter data from the military registration documents of employees into personal cards.

3. Notify employees of their responsibilities for military registration. In particular, inform them about calls to the military registration and enlistment office, explain the procedure for mobilization preparation, serve summonses, and also inform them about responsibility for failure to fulfill these duties.

4. Inform military registration and enlistment offices about violations of military registration: failure of employees to fulfill military registration duties, identification of errors in military registration documents or their falsification.

5. Report on the maintenance of military records to military registration and enlistment offices (at the location of the organization) or local government bodies.
Submit there:

lists of employees subject to military registration upon entry and dismissal from work (within two weeks);
lists of employees who are registered with the military, as well as those who are not, but are required to be registered with the military (upon requests within two weeks);
lists of male citizens aged 15 and 16 years (annually in September);
lists of male citizens for initial military registration next year (annually until November 1).

6. Keep information about military registration up to date.
Namely:

check at least once a year: information on military registration contained in personal cards with information contained in military registration documents of citizens, as well as in military registration documents of military registration and enlistment offices or local government bodies;
enter into personal cards information about changes in the personal data of employees registered with the military, and report these changes to the military commissariats within two weeks.

This order follows from paragraphs and the Regulations approved.

How to organize military registration in a new organization

The head of the organization is responsible for the state of military registration in the organization (Regulations, approved).

It also determines the composition and responsibilities of employees responsible for organizing and maintaining military records. For this, the head of the organization issues a document, the form of which is given in the document approved by the Russian Ministry of Defense on July 11, 2017.

The draft order should be agreed upon with the territorial military commissariat or local government body, which is responsible for primary military registration in territories where there are no military commissariats.

, giving the right to preferential pension provision, approved.

Attention: Arbitrary job titles can create certain difficulties for any organization. The fact is that each organization is obliged to conduct a special assessment of the working conditions of its employees (). When conducting a special assessment, it is necessary to reflect not only the name of the position, but also its code according to the All-Russian Classifier of Types of Economic Activities. If the position is not provided for by any of the CSAs, then it will be difficult to fulfill this requirement. According to the recommendation of the organization that conducts a special assessment of working conditions, the corresponding position will have to be renamed.
Also, arbitrary job titles will create difficulties for the organization in preparing various reports, for example.”

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